Written by Yanhao Deng (yanhao_deng@u.nus.edu).
If there are any questions or updates, please contact me.
Things to prepare
Please merge all supporting documents into one single PDF file.
- Admission email from your supervisor and department, containing the amount to claim and WBS for payment.
- All the screenshots of your payments. For example, the screenshot of the bank app.
- and corresponding receipts or invoices.
- Screenshot of the exchange rate if the payment is in a foreign currency. Please check below for more details.
- Conference letter if reimbursing for a conference.
Where to submit
Website: https://nuservicehub.nus.edu.sg
Please follow this guide: Reimbursement Guide
Key Points:
(Applicable in most cases, but please double-check your own submission.)
- Choose âERFP Submissionâ on the initial page.
- Leave the âTAX amountâ field empty.
- Donât worry if you are unsure about Approver Name. The department will reassign this if incorrect.
- Some commonly used GL account numbers:
- 7500103: Poster printing fee
- 7650101: Conference Registration fee (Local Conference)
- 7650102: Conference Registration fee (Overseas Conference)
- 7650103: Accommodation (Student)
- 7650104: Airfare & Transport (Student)
- 7700701: Miscellaneous Expense
- If the payment is made in foreign currency:
- If using a foreign bank, use OANDA (https://www.oanda.com/currency-converter/en/) to convert the currency to SGD. Use the payment date as the exchange rate date. Take a screenshot of the exchange rate and include it next to the invoice/receipt.
- If using a Singapore bank, provide the bank statement so that reimbursement can be processed using the bankâs exchange rate.
- To be continuedâŠ